Southminster Presbyterian Church
FACILITIES USE POLICY
Lighting the Pathway to God;
Touching Lives for
Facilities Use Guidelines
A. These guidelines describe the process used to request use of the church facilities and the rules and fees that apply.
B. There are five groups that may use SPC facilities.
1. The Church
2. SPC Groups
3. Nationally chartered non-profit youth organizations
4. Non-profit, non-partisan, civic service organizations
5. Private Gatherings
C. All B-1 activities are approved by the Session or by the Senior Pastor as delegated by the Session.
D. Groups, B-2, 3, 4 and 5 must complete the applicable application:
SPC FACILITIES USE APPLICATION (other than Weddings), Attachment A or
REQUEST TO USE SPC FACILITES FOR A WEDDING, Attachment C
E. All requests by groups, B-4 and B-5, as shown above, must designate a church member as sponsor.
All applications must be approved by the Building and Grounds Committee, which meets the 4th Monday of each month. Fund raising activities must also be approved by the Session, which meets the 2nd Monday of each month.
F. No application will be submitted for approval until all applicable deposits and fees are paid. No event
will be scheduled until an application has been approved.
G. Applications are accepted on a first come/first serve basis. Applications from groups B-3, 4 and 5 should be submitted at least two months in advance. The initially approved application submitted by B-2 groups will suffice for on-going activities.
H. Church and church group activities shall have the highest priority. However when a Facilities Use request has been approved in accordance with these guidelines it will not, ordinarily, be superceded by a later request.
I. The Sexton will notify the applicant of the approval or rejection of the request. A signed copy of the application will be sent to the applicant, preferably by telefax.